Managing diverse fee structures across multiple departments, campuses, and student categories is a complex task. The Cyborg ERP Fee Administrator Module is built exclusively for educational institutions to simplify this complexity. From automated dues creation to installments, scholarships, and real-time reports, Cyborg ERP empowers your finance department with complete control, accuracy, and automation.
Say goodbye to manual calculations and errors. Our system automatically generates student dues based on:
- – Academic course and service selections via Cyborg Front Office
- – Hostel room type and mess preferences
- – Transport route allocation
- – Fee slabs based on category, gender, domicile, and scholarship
- – Lateral entry and semester/year mapping
Students can pay fees partially or fully as per institutional policy, and all dues sync with their academic and financial records in real-time.
Designed for the dynamic needs of educational institutions, the module enables your finance office to:
- – Create books college-wise, society/trust-wise, and group-wise for any financial year
- – Set up year-wise, semester-wise, and course-wise fee heads
- – Define head-wise amounts based on:
- 1- Category, gender, domicile
- 2- Room type, hostel, transport route
- 3- Services opted by student
- 4- Frequency (monthly, quarterly, annually)
- – Generate one-time and recurring dues
Fee Installment Management
Offer flexible payment plans that suit your institution’s and students’ needs:
- – One-time, term-wise, monthly.
- – Head-wise installment scheduling (e.g., tuition, hostel, transport)
- – Real-time tracking of pending, overdue, and completed installments
- – Automatic reminders via email/SMS to students and parents
Online Fee Submission for Students & Parents
Enable secure, 24/7 online fee payments with:
- – Student-parent login portals
- – Access to fee schedules, receipts, and pending dues
- – CPA over-limit checks with automatic reminders
- – Self-service download of no-dues certificates, challans, and bank slips
Refunds & Fee Adjustments
- – Refund excess or wrongly collected amounts
- – Head-wise transfer of excess fees (e.g., from main fee to hostel/transport)
- – Adjust fees across terms or upcoming sessions
- – Rectify transactions with automatic voucher generation
Multiple Payment Modes with Full Integration
Accept fees across various digital and physical channels:
- – Online: Credit/Debit Card, UPI, Net Banking, Mobile Wallets
- – Offline: Cash, Cheque, DD, Bank Challans
- – POS-enabled on-campus counters
- – Auto-generated receipts and ledger updates for all transactions
- – Cheque bounce handling and online transaction reconciliation
Scholarship, Subsidy & Concession Management
Cyborg ERP empowers educational institutions to efficiently manage scholarships, subsidies, and concessions across multiple student categories — ensuring transparent allocation, smooth adjustments, and accurate reporting.
Core Features:
- – Eligibility Mapping based on student profile data (category, income, merit, etc.)
- – Automatic Adjustment of approved scholarship amounts against applicable fee heads (tuition, transport, hostel, etc.)
- – Disbursement Tracking for government-funded or institutional awards
- – Audit-Friendly Reports on sanctioned vs. utilized scholarship funds
- – Head-Wise Impact Reports to understand financial planning implications
- – Fully integrated with dues, installment, and ledger systems
With Cyborg ERP, your institution ensures fair, policy-compliant, and streamlined scholarship management — benefiting both students and finance administrators.
Advanced Fine & Miscellaneous Fee Handling
- – Late fee configuration (fixed or slab-based)
- – Fine type creation (library, attendance)
- – Miscellaneous charges like:
- 1- Back exams, scrutiny, rechecking, re-evaluation
- 2- Improvement exams, duplicate mark sheets/degrees
- 3- Semester registration delays and penalties
Real-Time Reports & Accounting Dashboards
Track and audit your institution’s complete fee lifecycle with:
- – Dues creation reports (date-wise, academic year-wise)
- – Daily collection, day book, cash book, balance sheet
- – Income/expenditure statements and reconciliation reports
- – Head-wise, department-wise, student-wise reports
- – Fee default summary and follow-up letters
✅ Designed for educational institutions only
✅ Full customization for school, college, and university structures
✅ Real-time integration with academics, transport, hostel & scholarships
✅ Easy setup of fee books, ledgers, heads, and dues
✅ Complete visibility for finance teams, admins, and auditors
✅ Seamless online/offline collection with minimal manual intervention
Schedule a Free Demo
Experience how Cyborg ERP can streamline your fee operations and reduce revenue leakages.
👉 Request a Demo or Contact Us at info@cyborgerp.com
